How To Use The Rental Owner Statement
This is the best summary report for a rental owner to review each month. In taking time to understand and review this report, an owner will be able to:
- Track the cash flow of their properties
- Report liabilities held
- Determine income and expenses recorded
- View the amount due to or from the owner
- Determine when an owner was not paid the correct amount
How To Generate This Report
Go to the Reports menu in the Owner Portal.
Click the Rental Owner Statement link.
Select your report parameters.
Parameter What it means Properties Select a single property, association or rental owner, or a group of properties, associations or rental owners, using the filter box. You can also select all properties. Date range Selects the period for which the software will generate the report. Statement Message Adds a short message that will be displayed on your report. Contents Include income statement produces a report that summarizes income and expense totals.
Include transaction details produces line-by-line details of asset, income, expense, liability and equity accounts.
Layout Produces your report in either portrait or landscape orientation. Include inactive properties Inactive properties will appear on the rental owner’s statement Report format Choose from PDF, legacy PDF, XLS, XLSX, or CSV.
Click Download report.
Now, if you have not already done so download the sample report to refer to the rest of this article.
Available for payment
Available for payment is how much money a property has to disburse to a rental owner as an owner draw.
Unlike the ending cash balance, cash available for payment does consider a property reserve and liabilities held (ie security deposits or prepaid rent). The total amount of money that can be paid to a rental owner as a draw may be less than the ending cash.
The ending cash balance is how much money a property has to pay expenses.
The rental owner statement runs on a cash basis.
- The beginning cash balance is the amount owed to/from the rental owner, less tenant liabilities and property reserves, as of the day before the date range of the report. For example, if the report has a date range of July 1 through July 31, then the beginning balance is as of June 30.
- The beginning balance will represent a number other than $0 if money is held back for a property reserve, there are tenant liabilities (deposits), or if the reporting cycle is different than when rental owner distributions are made. For example, if rental owners are paid on the 14th of each month, a report run from the 1st through the 31st might not show a $0 beginning balance.